Let’s say you have a requirement where you want to work only on Dynamics 365 and you are using Office 365 Get User Profile action to retrieve all users.
In this example, I have some Dynamics 365 Customer Engagement licenses assigned to uers. And I want to retrieve only the Active D365 Users in my Common Data Service Connector.
Here’s how I do it –
Retrieve Users with Filter Condition
Now, the best thing you could do is identify what is the userlicensetype field of other Dynamics 365 users you might have retrieved in your previous executions.
I’ve used the query userlicensetype eq 6 to query for Active D365 users
If you want to retrieve Users who have been Disabled, you can check by using userlicensetype eq -1
Note: You’ll need to check the respective values for other users who have licenses like Team Member or Sales Professional. Since I haven’t tried those, I don’t have their exact number codes. Best way is to identify a user whose licence configuration you are looking for and look for their userlicensetype field value in Flow.
This gave me only those users who have D365 Customer Engagement License assigned to them
And if I look at my O365 Portal, I can see that 4 users have the Dynamics 365 Customer Engagement License
There are even more ways you can use to identify for different licenses used. I recommend it’s good practice to retrieved only those users which are needed for your operation.
If you’re also looking to secure the Input/Output data in Flow, refer this Secure Input/Output in Power Automate Run History
Hope this helps!