Multi-select Items from Gallery and adding/removing them from Collections | Power Platform

Now, let’s say you want to be able to select a few Gallery Items and the same should be populated to a Gallery and even from Collection as well.

You can use this scenario if you want to create a Collection of some GUIDs/Account Names and then take separate action on it or handle it in some other context.

Add Check box in a Gallery

Let’s take a simple example-

  1. I added a Check Box in a simple Gallery list.

  2. Align as per your preference. It also comes with a Default “Option” label which you can remove.

  3. Now, there are 2 properties which you can use to add to a Collection and remove from the same collection.
    Let’s look at the first one – OnCheck

  4. Under OnCheck function, I’ll add the current item to the Collection (A new collection will be created if not already created)
    Blue denotes function used to create a Collection. Collect() function – Microsoft Documentation on the Collect() function –
    Green arrow denotes the name of the Collection I’m creating.
    Red arrow denotes the current Item from the Gallery control and the Account Name field which I want to populate in my collection.
    This will add the Account Name of the record to the Collection once the Check box is checked.

  5. Under OnUncheck function, I’ll add the formula to remove the current Item from the Collection.
    Blue denotes the function used to remove a value from the Collection. Microsoft Documentation of the same is here –
    Green arrow denotes the name of the Collection from which I have to remove the value.
    Red arrow denotes the current Item which I had added to the Collection when the Box was checked. It’ll use the same reference.
    This will Remove the Account Name which was added to the Collection when the checkbox was checked.

    For simplicity, I’m taking Account Names to show in the Collection, you can create a structure in Collection and map Item values as per your needs.

Changes in Collection (Using Data table to visualize)

Just to show/visualize how the Collection will look when I interact with the Check boxes on the Gallery, I’ve added a Data table to keep the demonstration simple.

And populate the Items with the Collection’s Value. Because all the Account Names we added to Collection while marking Check box as Checked will fall under .Value


As you select and unselect items from the Gallery, they are added to and removed from the Collection which is seen in the Data Table below.

Hope this helps!!

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    Thank you!