Run As context in CDS (Current Environment) Flow Trigger | Power Automate

In a CDS (Current Environment), you have to option to Run the Flow under a context of a certain user. And there are a few options from which you can select from – Process Owner, Record Owner & Triggering User

Here’s my Flow in which the trigger is the CDS (Current Environment) connector. Show advanced options and you’ll see that there’s a field call as Run As


Which has the following 3 Options as I mentioned above –

Let’s look at each one of these.

Scenario

To demonstrate Run As, my Flow is triggering on the Update of the Account record, an attribute in the CDS (Current Environment) connector called as RunAsSystemUserId provides the GUID of the System User used in the connector’s Run As field.

You can use triggerOutputs() function to get this GUID from the Trigger Outputs and use it to fetch the System User record. To see how triggerOutputs/triggerBody() works, check this post – Using triggerBody() / triggerOutput() to read CDS trigger metadata attributes in a Flow | Power Automate

Process Owner

As suggested, Flow Owner meaning the one who Owns the Flow

  1. If I select as Process Owner, no matter who triggers the Flow or who is the Owner of the record, the Run As user will be the one who Owns the Flow.


    The record could belong to one owner and the other owner might modify it as shown below –



    But the Flow will Run As the Owner of the Flow as suggested.




    Multiple Owners?
    In my test, I believe the one who created the Flow becomes the first Owner and hence, is what it appears in Run As

Record Owner

  1. Easily, the record Owner in Dynamics 365 is the Owner of the record, so no matter who triggered the Flow or who the Flow owner is, the Record Owner will be the Run As user.

  2. In this example, Priyesh Wagh is modifying the record Owner by Kuldeep Gupta, the Flow Run As will show as Kuldeep Gupta

Triggering User [Also Default]

  1. If the Run As is set to Triggering User, whoever caused the Flow to Run is the Run As context user.


    Let’s say Kuldeep Gupta is a user is modifying a record Owned by SYSTEM, the Run As user is Kuldeep Gupta.




  2. Now, if there’s no Run As selected or even if there are multiple Owners to the same Flow, the one who causes the Flow to run, is the context user of the Flow.


    Let’s say Priyesh Wagh modified this record owned by SYSTEM, the Flow will Run As Priyesh Wagh


Hope this helps!!

Here are some more Power Automate related posts you might want to look at –

  1. Task Completion reminder using Flow Bot in Microsoft Teams | Power Automate
  2. Call HTTP Request from a Canvas Power App using Flow and get back Response | Power Automate
  3. Send a Power App Push Notification using Flow to open a record in Canvas App | Power Automate
  4. Accept HTTP Requests in a Flow and send Response back | Power Automate
  5. Terminate a Flow with Failed/Cancelled status | Power Automate
  6. ChildFlowUnsupportedForInvokerConnections error while using Child Flows [SOLVED] | Power Automate
  7. BPF Flow Step as a Trigger in CDS (Current Environment) connector | Power Automate
  8. Pause a Flow using Delay and Delay Until | Power Automate
  9. Generate Dynamics 365 record link in a Flow using CDS connector | Power Automate
  10. Setting Retry Policy for an HTTP request in a Flow | Power Automate
  11. Text Functions in a Flow | Power Automate
  12. Using Parse JSON to read individual List Records in Flow|Power Automate

Thank you!!

AutoNumber field in CDS | PowerApps

The most desired feature is ability to create/customize your own auto-number field. ANd CDS let’s your do just that!

I remember the good old days when I had to write a plugin to function for AutoNumber which used to configuration from a supposedly separate Configuration entity and it scary to maintain the code and entity. But this solves all that with so much ease!
allRecords

Create an AutoNumber field in CDS

  1. Now, you can start by creating a field in CDS’ Solutions > [YourSolution]> [YourEntity]
    createNew
  2. Then, under Accounts, you can see that you can actually create an Autonumber. This is not available in Classic UI.
    Also, please note that you’ll need to keep this field Not Required and Locked (on the form) in order to function.
    underTextGroup
  3. Give it  a suitable name and then you have 3 options to format your auto-number field.
    2TypesOfAutonumber

    String Prefixed number

    You’ll need to define the Prefix, Min Digits, Seed value
    preview

    Date prefixed number

    With Date prefixed, you’ll need to define Date Format, Min Digits of Seed Value
    dateFieldPreview

    Custom

    With custom, you can define the Format. Refer Microsoft’s Documentation for the same – AutoNumberFormat options
    customPreview

Save and Publish as you usually would and place your field on the form you want.

Working

I used String method to design my AutoNumber field. Let’s see how it looks –
Once I save the record, the Auto-number will be filled in.
fieldWorking

If you happen to delete any records already created in the sequence, the auto-number functionality will continue counting upward and not fill out previous backlogs/last deleted auto-number records.

Hope this helps!

Create new CDS Environment and Database quickly from PowerApps Admin Center

With the April 2019 Updates, you can straight way create new D365 instances right from the PowerPlatform Admin Center.

Create New Environment

Follow these steps to create your environment from PowerPlatform Admin Center

  1. Go to https://admin.powerapps.com/environments and you’ll see an option to create New Environment.
    createNew
  2. Fill suitable details and proceed. Also, check the last section in this blog to see the difference since I chose another region than my source/original tenant when I created the D365 Trial instance (It was North America).
    specs.png
  3. You’ll see the message once this is being created.
    creating
  4. Finally, once completed, you’ll see this message where you’ll be asked if you want to proceed to creating the database as well. I recommend to create the Database as well, this will save time.
    asksToCreateDatabase

Creating Database

Considering you came here from creating the environment itself rather than choosing to create a Database to an existing environment, we’ll see how we proceed from the last Create database section.

Once you select the Create database from point #4 in the above section, you’ll see be asked to select the preferences of the database.
selectCurrency

Once you select the Currency and Language, the creation of the database will take place
creatingCDSDatabase

Once done, you’ll see that the environment and database will appear in your list.
createdENV

When you open the environment, you’ll see that for a few moments, this is being provisioned.
provisioning
Once the message goes away, you’re all set!

Instance Region

Now, note that my CDS Environment is created in the Asia Pacific (APAC) Region.
asiaRegion
And I don’t see my other regions here because the URL I’m on is port.crm5.dynamics.com

crm5URL

Whereas my original D365 Instance that got created with this trial exists on the port.crm.dynamics.com Admin Center
crmURL

 

Hope this quick post helps! 🙂