Flows stuck in Waiting state | Concurrency control and Degree of Parallelism in a Power Automate

June 19, 2022 priyeshwagh777 Power Automate concurrency control in power automate, degree of parallelism, flow stuck in waiting, waiting flow run

In case you are using Flows that triggers frequently and have steps in them your Flows to wait for a response, like Approvals.

Scenario

Let’s say you have Flows which use Approvals – These need to wait till the recipients respond to the Approval on their Emails

The Flow which is waiting for an Approval response will be in Running state
And if you open them, you’ll see this –
And that makes the other Flow runs after that “Waiting” to even start.
And that’s because the Flow trigger has something called as Concurrency turned on and has a certain Degree of Parallelism set which we’ll see in the section below.

Concurrency Control and Degree of Parallelism

The reason the other Flow runs were waiting because the Flow Trigger had the Concurrency control turned ON and the Degree of Parallelism set to a certain number between 1 to 100

Open settings on the Flow trigger.
You’ll find that the Concurrency is turn ON. And the Degree of Parallelism is set to a certain number.
The number set is the count of Flow Runs that are allowed to Run at once and others will be waiting.
In this case, only 1 Flow Run was allowed. Hence, the others were waiting.
You can now try to turn this off.
Now, when you try to turn this OFF and then save the Flow, you’ll see this error message –
“Flow save failed with code ‘CannotDisableTriggerConcurrency’ and message ‘The trigger ‘When_a_row_is_added,_modified_or_deleted’ of current version of workflow ‘fd33f44a-d6ad-4f06-bbf8-a693b316fa31′ has concurrency runtime configuration specified. Trigger concurrency runtime configuration cannot be removed once specified.’“
Hence, this has to be taken care at the beginning when you start designing your Flow. Or, you can use Undo to revert till the step when you turned this ON.
When Concurrency control is turned off, Flow runs can continue to run in parallel without limitations or dependency on other Flow runs.

Hope this was useful!

Here are some Power Automate posts you want to check out –

Thank you!

Add Post Configuration and Post Rule Configuration entities in D365 Sales Hub Settings

June 12, 2022 priyeshwagh777 dynamics 365 administration auto post in dynamics 365 crm, post configuration, post rule configuration

In case the Post Configuration (msdyn_postconfig) and Post Rule Configuration (msdyn_postruleconfig) are missing in your Sales Hub SiteMap, here’s how you can add them somewhere in the Settings area in the SiteMap –

Like this, the Post entities don’t exist by default in the expected App Settings area and in fact are present in the default classic Settings are in Dynamics 365 CRM

Add Entities to the App

First, you’ll need to add the Entities to the Sales Hub app since they don’t appear by default –

In editing Components in the App, search for the Post Configuration (msdyn_postconfig) and Post Rule Configuration (msdyn_postruleconfig) –
Tick them and then Save so that you can later add them to SiteMap.
Add the Post Configuration (msdyn_postconfig) entity.

And Post Rule Configuration (msdyn_postruleconfig)
Once both of them have been checked, Save and then add them to the Settings area. Probably create a new Area and then add these 2 entities in them.
Save and Publish the SiteMap changes too and refresh the Sales Hub App.

Hope this was useful!

Here are some Power Automate posts you want to check out –

Thank you!

Edit Settings SiteMap in classic Dynamics 365 CRM UI | [Quick Tip]

June 12, 2022 priyeshwagh777 dynamics 365 administration old sitemap in dynamics 365 crm, settings area in sitemap, sitemap in dynamics 365 crm

Now that we are moving everything to the Unified Interface across all Apps in Dynamics 365 CRM, in case you still need to edit the old Settings area in your SiteMap in the Dynamics 365 CRM classic UI.

Here’s how to find the

Edit Old Settings SiteMap in class

Here’s how you edit the classic Settings area in your classic UI in Dynamics 365 CRM. It’s presumed you are a System Administrator / System Customizer –

Create a blank Solution and save it.
Then, click on Components on the left hand menu and then Add Existing as you used to previous do to add different components in the solution.
Then, select SiteMap.
Then, look for the SiteMap which doesn’t have any App Name written next to it.
Now, you can see the Settings area which you can modify, Save and Publish your changes.

Hope this was useful!

Here are some Power Automate posts you want to check out –

Thank you!

Modern Advanced Find in Dynamics 365 CRM | Model-Driven Apps

May 31, 2022 priyeshwagh777 Microsoft PowerApps, Power Platform Admin Center dataverse search, modern advanced find, modern advanced find in model driven apps

Till now, you were using the classic Advanced Find experience in Dynamics 365 CRM from the very beginning. Now, let’s look at a brand new experience in Model-Driven Apps.

When Modern Advanced Find is not enabled, you’ll see your classic Advanced Find as usual. That’s how you identify that the new experience hasn’t been enabled yet.

Now, let’s see how the Modern Advanced Find will change things in your experience.

Turning On Modern Advanced Find

You can navigate to Power Platform Admin Center [PPAC] (https://admin.powerplatform.microsoft.com/) and then ensure the Dataverse Search (formerly, Relevance Search [Reference: https://powerapps.microsoft.com/en-us/blog/goodbye-relevance-search-hello-dataverse-search/?WT.mc_id=DX-MVP-5003911]) is enabled –

Navigate to Power Platform Admin Center and go to the environment’s Settings –
Then, navigate to Settings.
Turn on Dataverse Search. Here’s another post of mine which puts light on configuring Dataverse Search for your environment – https://d365demystified.com/2021/10/25/configure-dataverse-search-in-power-platform-admin-center/
Then, scroll further down to find the Modern Advanced Find option too. Assuming it will be off till now, turn it on and save the Settings.

Modern Advanced Find

Now, you’ll notice how Modern Advanced Find works –

You’ll first notice that the legacy one has been removed from the Navigation bar itself.
Now, when you click on the Search bar itself, having the Dataverse Search turned on itself, you’ll notice at the bottom the option for Advanced Find.
This will open up on a pane and the first thing expected is that you select the table you want to search in.
I search for Cases.
When you click Continue, you wait for a moment till the screen populates the Filters for you based on the current view you are on or the Default view for the entity.
In case you have used these filters before, you can continue to modify these and add more criteria.
Typically, your Advanced Find view can start to look like this, once you are satisfied with the criteria you need to filter with, click on Apply.
Once the results appear on the view itself like any other entity view, you’ll notice that the view name is now with a * mark. Like, an unsaved record/view. This view will have your custom results.
Now, when you expand the View menu, you’ll notice a few buttons at the bottom.
Save as new view and Manage and share views
I’ll save this into a new view and name it something relevant to me.
Once I save this, it’ll be my new Personal View denoted with a person glyph. Also, I can select the bottom Manage View option to take actions on the views visible to me.
In the Manage and share views pane, I can see all the System and Personal views and take actions on them.

And that’s it!
Further, I’m waiting updates on how we can do the following which we used the classic Advanced Find for –

Export to Excel buttons (although, you can use the main ribbon’s Export to Excel buttons) – It would take a moment for you to realize if you are used to using the Advanced Find window’s buttons themselves.
XML Export

Hope this was useful!

Here are some Power Automate posts you want to check out –

Thank you!

Do Until action in Power Automate

May 24, 2022 priyeshwagh777 Power Automate control connector in power automate, do until, do until action in power automate, Power Automate, Power Platform

Let’s look at what Do Until Action does in Control connector in Power Automate. In case you are a newbie or have used Power Automate till now to some extent, hopefully you find this post useful and easy to understand.

Explanation

Do Until will run iterations till the condition value is False. Once the value becomes True, it will break out of the loop.

Do Until

Here’s what the Do Until action will do –

If you search for Control connector or the Do Until action itself, you’ll see this.
Now, let’s see what the control parameters are and how we can use the condition to define how the Do Until will run.
Explanation: We have a variable Text Input with value “A“.
And, we want to run the Loop in Do Until till the value of Text Input becomes “A“.

However, if the first iteration of the Do Until itself has Text Input = A, it will still run 1 iteration and then break out of the loop and not skip the loop right away.
Now, in the body of the loop, I’m setting the value of the same variable “Text Input” = “B”.

Here, the result will be the loop will outrun the maximum no. of iterations because the condition of Text Input = “A” was never true except for the first iteration as mentioned in #2 above.

I’ll explain in the next section why it ran for 60 iterations.
And, if we set the Text Input = “A” in the body of the loop, the first iteration will run and in the next iteration, it Text Input = “A” will be true and hence, break out of the loop and not execute any further.

So as mentioned above, the 1st iteration will run and the next iteration will detect the true value and exit out of the loop since the loop was supposed to Run till the value of Text Input = “A“

Now, let’s look at why the iteration ran a certain number of times.

Change Limits

As you noticed by now, there’s a section called as Change Limits in the Do Until connector, let’s see what parameters can be set.

Once you expand the Change limits section, you’ll see 2 parameters – Count and Timeout.
Count will be the maximum count the iterations should run in case the value never becomes true.
Timeout will take the time duration of how much time the loop should continue to run mentioned in https://en.wikipedia.org/wiki/ISO_8601 (ISO 8601 format).
At least 1 property is mandatory for you to execute Do Until.

Hope this helps!

Here are some Power Automate posts you want to check out –

Thank you!

Upgrade Dataverse for Teams Environment to Dataverse Environment

May 23, 2022 priyeshwagh777 CRM with .NET Web Applications Dataverse, Dataverse for Teams, Power Platform Admin Center

Given that you have licenses already in place along with the required Capacity in order to Upgrade from Dataverse for Teams to Dataverse, upgrading the same is an extremely easy process –

Upgrade to Dataverse

In case you have Dataverse for Teams environment and you want to upgrade to Dataverse, here’s what you do in the Power Platform Admin Center (https://admin.powerplatform.microsoft.com/)

Go in the Dataverse for Teams (Microsoft Teams) type of Environment and look for the Upgrade button on the top right corner.
Here’s what the Welcome Page looks like, make sure you understand the operation you are doing as this is permanent and cannot be undone!
Here’s the detailed Microsoft Documentation on the difference between Dataverse for Teams and Dataverse itself – https://docs.microsoft.com/en-us/power-platform/admin/about-teams-environment?WT.mc_id=ppac_inproduct_env#promotion-process?WT.mc_id=DX-MVP-5003911
Once you clicked on Next, you’ll need to agree to Terms and then confirm the same. Again, this operations is a permanent and can’t be reversed.
It’ll start the process just like any other standard environment change process in Power Platform Admin Center (https://admin.powerplatform.microsoft.com/)
This is how it will look while it is being Upgraded.
This took over 1-2 hours. And once done, your environment will be upgraded.

Hope this was helpful!

Here are some Power Automate posts you want to check out –

Thank you!

Create a Dataverse for Teams environment and add a Canvas App in a Channel

May 22, 2022 priyeshwagh777 CRM with .NET Web Applications Dataverse for Teams, Power Apps in Teams, Power Platform

If you are used to creating environments in your Power Platform Admin Center (https://admin.powerplatform.microsoft.com/) and wondering how you can create a Dataverse for Teams environment, you can check this post –

So by default, you cannot create a Dataverse for Teams or (Microsoft Teams) environment in your Power Platform Admin Center and it looks like this

Go to Teams

Navigate to the Teams itself and we will take it from there –

When in Teams, click on the three ellipses and search Power Apps in the App Store within Teams to install Power Apps.
Now, click on Add.
Once this is Added, you can start creating your first App. This will create the Dataverse for Teams environment which you will later see in Power Platform Admin Center.
Once you start, you need to select at least 1 Channel from the list – without which you cannot proceed to creating your first App in the Power Apps for Teams.
Then, I select one of the channel I want the App to be in and click on Create.
Then, it takes a few moments to provision the same. Meanwhile, the Microsoft Teams environment is created in you Power Platform Admin Center of type Microsoft Teams.
The Org looks like this when you click on it as shown above. (We’ll come to this later)
While in Teams, you’ll probably see this – Ignore it or hit Retry.
Once you click on Retry, you’ll see the same Power Apps main page.
Now, do the below till #13 only if you want to create a new Canvas App in your Dataverse For Teams Environment. Else, you can directly go to the Channel itself to add the app which I’ll show in the next section.
To create Canvas App – Click on Create an App again and this will open the new Power Apps Studio Editor
And because I see the error in #8 above, I again had to select the channel I want to create my App in.
Now this time, I’m given this Editor where I can mention the name of the App.
App will be created and you’ll see it in Recent Apps in your Power Apps in Teams. It may take a few moments for the Recent Apps section to appear for you.
Click on Publish to Teams to make the App live to use.
Here’s how the Recent Apps section will display the App you just created.

Adding an App to a Channel

Now, here’s what you do when you want to add an existing App to the channel in Teams –

Now, let’s say that you have worked on your App and that you want to show it on the Tab in a Teams channel, click on Publish button once you are done with Editing the App.

You’ll see this, click Next if you don’t want to Edit any other details.
Clicking on that, you’ll be asked the channel you want to make this available to.

You’ll see the Dataverse for Teams environments, then click on the + sign. It’ll then show the Tab on which the App will be shown.
App will be published on that Channel.
In the Power Platform Admin Center, under the Environment, you’ll see the App listed as well.

Hope this was useful! Here are some Power Platform posts you want to check out –

Thank you!

Blocking Attachment Extensions in Dynamics 365 CRM

May 17, 2022May 17, 2022 priyeshwagh777 Power Platform Admin Center attachment extensions in crm, blocked attachment extensions, blocking attachments in crm

You might not want to have certain attachments in Dynamics 365 CRM as it doesn’t make sense for those file types to be considered as attachments. For example – Video Files, Zip Files in case you are skeptical as to what they might contain.

Hence, to counter that – here’s how you can block specific attachments extensions from being used in Dynamics 365 CRM environment.

Blocked Attachment Extensions

Navigate to Power Platform Admin Center (https://admin.powerplatform.microsoft.com) and then follow the steps below –

In Power Platform Admin Center, select the environment which you want to review what attachment extensions are to be blocked and then click on Settings –
Then, expand Product section and go to Privacy + Settings.
Here, you’ll find the Blocked Attachments section which lists all the file extensions that are blocked in Dynamics 365 CRM environment which you have chosen.
Notice that each attachment is separated by a semicolon and the last one doesn’t end with a semicolon.
To keep the example simple, I’ve entered pdf and we’ll see what error is thrown when the PDF attachment is entered in Notes in CRM.
You can save your changes upon making sure the desired attachments are blocked.

Error for blocked attachments extensions

Now, when you try to attachment files with the blocked extensions, see what happens –

Let’s say as per the above example, we are blocking the PDF extension type.
Then, let’s try to attach a file to the Sample Note in the Account record.
And I select a PDF file –
And when I try to save the Note, the below error pops up prohibiting me from entering the attachment file which the blocked extension.

The error will say – “The attachment is either not a valid type or is too large. It cannot be uploaded or downloaded.“
However, as the above error suggests, I tried to download the attachment after I unblocked -> uploaded -> blocked the attachment, I was still able to download the PDF file through the browser’s inbuilt functionality.

Hope this was useful!

Here are some Power Automate posts you want to check out –

Thank you!

Show only configured Activities Related records section | Power Platform Admin Center

May 12, 2022 priyeshwagh777 Power Platform, Power Platform Admin Center activities in crm, all activities, Power Platform Admin Center

Here’s a setting which I personally don’t think would matter much and I’ll get to why I think like that.

Show Activities only configured in the App

Let’s navigate to the Settings for the organization in the Power Platform Admin Center (https://admin.powerplatform.microsoft.com) –

Click on Settings once you are in the environment which you want to configure this feature.
In Settings, go to Features.
In Features, you can scroll to the bottom and see this option.
What this Turned Off feature does is show all the Activities in the (example: Sales Hub) App -> Related section of the records’ + New Activity button

And the + New Activity button in the Activities Associated View will show all the Activities by default regardless if they are configured in the App or not.
However, the gripe is that this doesn’t reflect in the Timeline control by default. You have to change the options in the Timeline control separately. (And the Timeline is the most common way you would create an Activity, right?)
Now, let’s turn this setting On and see the effect.

Turned On

Now, when this is turned on, the Activities’ Associated View’s + New Activity button will only show the Activities which are included in the App itself and not all.

I wished this was also reflected easily on the Timeline control and in the Main Activity View as well from it’s own entity in the SiteMap. Perhaps it could be work in progress. I’ll clarify once I know more! 😊

Hope this helps!

Here are some Power Automate posts you want to check out –

Thank you!

Skip requirement to enter authentication method in M365 Login | Turn off Security Defaults

May 11, 2022 priyeshwagh777 Microsoft Azure microsoft 365 administration, security defaults, two-factor authentication

If you newly created a an M365 tenant, this is what you’ll be forced to by to enter authentication methods in this Security Defaults feature –

In most cases, even clicking on Skip for now option doesn’t help and I’m forced to enter an alternate authentication method.
Ideally, for Production purposes, you should keep this turned on. Only if you are on a trial and the tenant you are working on is for learning purposes, it is OK to turn this off.

Turn Off Security Defaults in Azure Portal

Here’s how you can turn off the Security Defaults requirement from the Azure Portal –

Navigate to Azure Portal (https://portal.azure.com)
Again, you’ll see this message so you can choose to skip this since we want to disable the Security Defaults.
Then, go to Azure Active Directory
Once in Azure Active Directory, look for the Settings in the left hand pane.
In Properties, at the bottom you’ll see the Manage Security defaults button.
It would be turned on by default (Yes) which you’ll need to switch to No.
Once you switch to No, you’ll need to select either of the below reasons as to why you are switching it off. I just entered N/A in the Others reason, your reason could be different.
Once you Save it, that’s all. Now you can just close the Window and try to Login again.

Logging in without Security Defaults

When the Security Defaults is turned off, you can see that the login screen will no longer ask you to enter an authentication method –

When you enter password.
And when you sign in, you’re no longer asked to enter a method for authentication and you’re already logged in past that step.

Hope this was helpful! Here are some more Dynamics 365 posts which you might be interested in –

Thank you!!

D365 Demystified

A closer look at Microsoft Dynamics 365.

Flows stuck in Waiting state | Concurrency control and Degree of Parallelism in a Power Automate

Scenario

Concurrency Control and Degree of Parallelism

Like this:

Add Post Configuration and Post Rule Configuration entities in D365 Sales Hub Settings

Add Entities to the App

Like this:

Edit Settings SiteMap in classic Dynamics 365 CRM UI | [Quick Tip]

Edit Old Settings SiteMap in class

Like this:

Modern Advanced Find in Dynamics 365 CRM | Model-Driven Apps

Turning On Modern Advanced Find

Modern Advanced Find

Like this:

Do Until action in Power Automate

Explanation

Do Until

Change Limits

Like this:

Upgrade Dataverse for Teams Environment to Dataverse Environment

Upgrade to Dataverse

Like this:

Create a Dataverse for Teams environment and add a Canvas App in a Channel

Go to Teams

Adding an App to a Channel

Like this:

Blocking Attachment Extensions in Dynamics 365 CRM

Blocked Attachment Extensions

Error for blocked attachments extensions

Like this:

Show only configured Activities Related records section | Power Platform Admin Center

Show Activities only configured in the App

Turned On

Like this:

Skip requirement to enter authentication method in M365 Login | Turn off Security Defaults

Turn Off Security Defaults in Azure Portal

Logging in without Security Defaults

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Scenario

Concurrency Control and Degree of Parallelism

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Add Entities to the App

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Edit Old Settings SiteMap in class

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Turning On Modern Advanced Find

Modern Advanced Find

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Explanation

Do Until

Change Limits

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Upgrade to Dataverse

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Go to Teams

Adding an App to a Channel

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Blocked Attachment Extensions

Error for blocked attachments extensions

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Show Activities only configured in the App

Turned On

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Turn Off Security Defaults in Azure Portal

Logging in without Security Defaults

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